OneNote is fantastic for taking and organizing notes. If you also use OneNote to manage tasks, you probably wish it included a calendar tool. Unfortunately, that’s one feature it’s missing.
While OneNote won’t do reminders, you can still set up a custom calendar. We’ll show you five ways to create a OneNote calendar template.
1. How to Make a Calendar Template in OneNote
First, we’ll look at what’s possible within OneNote itself. This first way to make a calendar is almost as easy as editing a standard Word document.
Create a New Notebook
Begin by launching OneNote. Then, go to the File menu and select New to create a new notebook. When prompted about notebook storage specifications, select Browse and choose a location on your local computer to save the notebook. Click Create.
Type a name for your calendar on the new note page that pops up.
Insert a Table
Next, click the Insert menu at the top of the page. Then click the Table option. It’s second from the left along the top.
Selecting the option to create a table brings up a grid used to design your calendar. Make a table with five rows and seven columns. Four of the rows are for the weeks in the month. There’s an extra row for the titles.
Use the handles on the table to position it the way you want on the page.
Fill In the Table
Then, put your cursor in each of the boxes along the uppermost row. Spell out the full days of the week or any abbreviation you prefer. (I decided to start my week on Monday, but you can make Sunday the first column if that’s the way you want to do it.)
Place your cursor around the calendar’s borders, plus along the boundaries of each internal row and column. Notice how it’s possible to click and drag those parts of the calendar to change their size.
Highlighting the text and clicking on the handle lets you change the font color and size. Make the words bold, italicized, or underlined, too. You can also select the typical heading and font styles that come with Microsoft Word. Just right-click and select your preferred style.
And did you notice? Any time you click on the table, OneNote reveals a hidden Table Tools menu.
This menu gives you easier access to table options like adding or deleting columns or rows, as well as text alignment options.
Now that you have the basics of your calendar template designed, Save your note and keep reading.
Save Your Calendar as a Custom OneNote Template
Ever since the 2013 version of OneNote, there are no native calendar templates within the program. However, you can improvise and create your own by making a template out of the basic calendar you just created.
Just go to the View menu on the top of the screen and select Paper Size from it.
At the bottom of that window, you’ll see a text link. It reads Save current page as a template. Click this, and then name your calendar template.
You can also opt to set this calendar as the default template for any new pages you create in this section. Doing this will save you time if you plan to create a new OneNote calendar every month.
If this is the route you plan to take, you might find it less confusing to rename the note something more generic, and then re-save the template.
And there you have it! An easy to add and edit calendar template you can create for each new month! Now that you have the basics down, let’s get into a few variations.
2. Editing an Existing Template
Besides making a OneNote template from scratch, you can also edit any existing templates as your scheduling needs change.
Just go to the Insert menu and click Page Templates. You’ll see a dropdown menu with an option that says Page Templates again. Click that.
This last command brings up the Templates task pane. Click the tiny arrows next to the template category names to expand the template listings. Select the template you want to customize. That action opens up a new blank page and applies your chosen template to it.
Edit the template however you want, then click Save current page as a template at the bottom of the screen.
Name this version of the template something different, then either delete the old template or keep both.
3. Importing a Calendar Screenshot
OneNote also permits capturing a screenshot of a calendar image and importing it to the platform. Just open a new section in OneNote and find the calendar template you want to use.
With OneNote open near the calendar you’ve found, go to the Insert menu, then choose Screen Clipping.
Clip the existing calendar template along its borders and release the mouse when you have the screenshot lined up the way you want it. OneNote will pull the clipped image into your open note automatically. Now you have a beautiful calendar template but, oh no! You can’t edit it!
No worries! Just right-click on the clipped image and select Set Picture as Background.
Now you can click anywhere you want within the note and type text on top of your calendar!
The only downside of this method is that the calendar rows won’t resize when you type in them, so you’ll have to keep your notes relatively short.
Pro Tip: Quickly make all your events stand out by highlighting all of your text at once and selecting a highlighter color.
4. Navigating OneNote Pages via Calendar With OneNote Gem
OneNote Gem is a third-party app that boosts OneNote’s functionality. Just download the Gem Favorites for OneNote 2016 (click here to download the file).
Then click the NoteGemFavorites installation package in the ZIP file that appears and click Extract all. The text document in this same ZIP file tells you the password, which is usually the number 1.
In the extracted files now on your computer, select the NoteGemFavorites file and install the software. When the setup is complete, you’ll see something that looks like this:
Click OK. You’ll then be told you have to re-launch the Office program to apply the OneNote Gem features. Close you OneNote application and then re-open it.
Now you’ll see these new options:
You can view your OneNote pages in a Calendar by going to Navigation and clicking Page Calendar. This will automatically create a calendar detailing all of the OneNote pages you created on specific dates.
You can view those pages by clicking on the text within any date.
Download: OneNote Gem (Windows computers only, unless not using add-ins. The feature to insert a calendar is not an add-in. This application is free, but add-in prices vary.)
5. Inserting a Calendar With Onetastic
Onetastic is a multi-purpose tool that simplifies working with OneNote.
More specifically to this post, it offers a built-in tool called OneCalendar. You can rely on OneCalendar to create a OneNote page directory much like OneNote Gem did. However, I found this option much more user-friendly.
To install, just click the download link, then click the ZIP file that pops up.
The only setting you need to specify is your language, which should be defaulted to English.
With OneCal open, you’ll be able to see a beautiful calendar detailing all the OneNote pages you created on each day. To go to a specific note, just click the text link in the calendar.
As I mentioned earlier, OneCalendar is a component inside Onetastic. You can check out Onetastic pricing details and pick the version you prefer to unlock more OneNote features.
Will OneNote Become Your Go-To Calendar Creator?
Like most of us, you probably depend on calendars daily. Now you can keep up the habit without ever leaving your OneNote app.
Why do you like using OneNote for managing your calendar? Tell us in the comments section below.